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Administrative/Personal Assistant to Broker of Record

Marg McCarthy Professional Real Estate Services Inc.

Reports to: Broker of Record/Owner

Job Overview: a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication, including managing calendars and reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities:

· Act as the point of contact between the Broker of Record and internal/external clients

· Undertake the tasks of receiving calls, take messages and routing correspondence

· Handle requests and queries appropriately

· Maintain diary, arrange meetings and appointments and provide reminders

· Make travel arrangements

· Take dictation and minutes and accurately enter data

· Monitor office supplies and research advantageous deals or suppliers

· Produce reports, presentations and briefs

· Develop and carry out an efficient documentation and filing system

Requirements:

· Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English, both written and spoken

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills

· Flexibility in working hours, extra hours may be required. Punctuality and excellent attendance required.

· Valid Driver’s Licence

· Discretion and confidentiality

· Professional appearance and manner

· High School degree; additional qualification as personal assistant would be considered an advantage

· Knowledge and experience in Real Estate Transactions preferred

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